Our technical authoring services give you complete freedom to outsource the production and maintenance of your documentation. From complete user guides through to Quick Start leaflets, we have the specialist skills, experience, knowledge and resources to develop attractive, high-quality documents and publications for your company.

Our team of professional writers can document many products remotely, at minimal cost to you. We use cloud collaboration software, video calling, and time tracking tools to give you complete oversight as your documentation is developed. And we have worked on high-profile projects for a number of global clients, giving us the specialist knowledge we need to complete your user manual efficiently.

If you prefer not to hire remote technical writers, you can engage our UK technical authors to work in your office, anywhere in the world.

Our technical authors create user guides, quick start sheets, and full system documentation. Opt for HTML 5 responsive web help, PDFs, or another format of your choice.


  • New manuals
  • Updates and rewrites
  • PDF, Word, and HTML output
  • Document import and restructure
  • CSS and layout fixes
  • Proofreading
  • Ongoing maintenance
  • Video explainers


If you’ve got a new software application, an app, or a hardware device, our technical writing services provide many different options for developing quality documentation. We offer proven writing skills for user guides, manuals, industry publications and other technical communications.

Our professional writers guarantee a quality result, combining the benefits of outsourcing to a freelance technical writer with the cost savings of resource on demand. We create online HTML 5 web help using Madcap Flare which can be uploaded direct to your server, with optional context-sensitive links that can be embedded into the application itself.

If your users prefer to refer to a paper document or static file, we can output Word and PDF manuals from the same source material. This gives you the ability to keep offline and online versions of the same manual completely in sync.

Our UK technical authors also produce help in ebook format. And our technical authoring services also include video production, including how-to videos. Where necessary, we can film hardware being used on-site, and turn that demonstration into a video for your customers.

Technical authoring


Whatever the needs of your project, our technical writing services provide the right solution.

If your user guide is out of date, get an expert eye to review, edit, and update it. We can do this once, or book in regular updates each time you release a new version of your product, so that your manuals always match your software.

All of our web help includes the possibility of creating bespoke custom layouts, shedding the old-fashioned ‘web help’ look that some applications create. Help documents are output in compliant HTML 5, and look great on smartphones and widescreen monitors, thanks to the responsive layout.

As enthusiastic users of the Madcap Suite, we’d be pleased to demo the features of Madcap Flare, which is our preferred authoring tool. Your employees can even review and contribute to our content using Madcap Contributor, which our writers can train them to use.

The documents that we produce can be used for training, onboarding, or as a companion to a new software or hardware release.


As a company, we specialise in a broad range of business content and copywriting services, so we go beyond user guides and technical manuals. Our team combines technical writing skills with professional expertise in blogging, journalism, content research, editing, proofreading and much more.

Our services span everything from writing web pages to ebook production. And we pride ourselves on delivering quality outputs, no matter what the subject matter for your project may be.

We can offer technical proofreading and copy editing, which is particularly handy if your manual has been translated from another language. We can also produce companion blogs to announce your new release, explain new areas of the software, or showcase specific features.

You can contact our writers directly to discuss your requirements and scope the documents that you require. And we will take full responsibility for the management of your content projects, ensuring work gets completed in a timely and efficient manner.

Our technical authors create user guides, quick start sheets, and full system documentation. Opt for HTML 5 responsive web help, PDFs, or another format of your choice.

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User Guide Examples


If you have a question that is not covered here, please contact us for a speedy reply.


Mathew Dixon is our senior technical writer. He’s a Madcap Flare expert with more than 6 years’ experience working on manuals, user guides, technical website content, and help videos.

Our technical content writer, Claire Broadley, offers additional resource for large projects. Claire and Mathew have co-written a Camtasia Studio guide for technical authors, and are trained in technical writing to ensure your content is consistent and easy-to-read.

Unlike some technical authoring firms, we do not secretly outsource our manuals to unknown third parties. We pride ourself on the skills and expertise we can offer in house, and your technical writer will always be available to answer questions directly and is responsible for ensuring that quality is high.


Our technical writers can work on-site at your office, or remotely at our own office in Leeds.

Remote working ensures considerable cost savings compared to on-site work, so we recommend this where it is practical. Sometimes, a combination of on-site and offsite work is recommended at the beginning of a project. This can involve a training period for onboarding purposes, where our writer visits your site and gets to know your team, your products and the scope of the work.

Regardless of location, our technical authors carry out weekly reviews with all clients via phone or Skype to discuss the progress of all manuals. Red Robot also provides unlimited logins to our cloud project management tool, so you can see what’s happening with your work and create tasks for us to complete.


Our preferred authoring tool is Madcap Flare, and we prefer Camtasia Studio for video work. If your organisation is already using a different tool, we can usually support it. We can also provide a Madcap Flare demo on request so that you can see how single-sourcing works.

For technical website content, we author in any CMS, including helpdesks like Zendesk, or blogging software like WordPress. Our team has been using WordPress for more than a decade, and we have published manuals in both blog and forum formats.


Where possible, we try to provide fixed or capped quotes for documentation and manuals. Invoices are provided monthly. To ensure rapid progress, we ask that invoices are settled on time each month, which avoids any delay to your project.

If you opt for a retainer, your technical authoring service will be billed in advance every calendar month.

Large projects may be complemented with project manager or service manager resource on our side. You can discuss this with your technical writer when you’re ready to start.


All documentation is created in British English. We can provide instruction manual translations for an additional fee. If you have a manual that has been translated from another language, we will proofread and edit your document to check for accuracy and improve the consistency of style. This work will be carried out by an experienced technical writer to guarantee the quality of the final product.

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